Raq.com for event planners
Company party enquiries need a clear proposal before someone else sends one. Raq.com answers while you’re at an event and helps you build it from your own prices, with extras the client can add when they sign.
Free trial, no credit card. Voice Calls is on the Professional plan and above.
Callum’s day, from the call to the deposit
Pick a time to see that screen from the film, or play the film from there.
-
10:42 Call answered
Grace rang while Callum was at an event
Grace Chen of Northbank Software asked for a quote to plan a summer party for about 100 staff next June. They have no venue yet and would like Fraser Bell to find one. The assistant said Callum would send a quote today.
-
Evening Quote asked for
That evening, Callum asked ChatGPT
Quote Grace Chen for Northbank’s summer party from this morning’s call. Our prices, the photo booth as an optional extra, and a 50% deposit.
- Voice Calls Read this morning’s call from Grace Chen
- CRM Find Grace Chen
- Quotes & Proposals Read your price list
- Quotes & Proposals Create “Summer party for Northbank Software”
- Quotes & Proposals Add it to her CRM record as a quote, with Grace to sign
-
19:12 Quote sent
Callum checked the quote and sent it
- Quote
- Summer party for Northbank Software
- Total
- £12,660.00 including VAT
- Deposit
- 50%, £6,330.00
Built from Callum’s own price list, in Fraser Bell Events’s logo and colours.
-
19:15 Signed
Grace added the photo booth and signed
- Optional extra
- Photo booth, three hours, £450.00
- New total
- £13,200.00 including VAT
- Deposit
- £6,600.00
Grace ticked the extra and signed on her phone, and Callum was told straight away.
-
19:16 Deposit invoice
One click made the deposit invoice
- Invoice
- INV-00326
- Amount
- £6,600.00
- Due
- 3 Nov 2026
Raq.com Invoice Generator takes card payments on the invoice and chases late ones.
The quote Grace signed
Raq.com Quotes & Proposals builds it from your own price list, with your logo and colours from Brand Guidelines. Customers open it on their phone, tick any optional extras and sign to accept.
- Prices
- From Callum’s price list, with VAT at 20%
- Optional extra
- Photo booth, three hours, ticked by Grace
- Deposit
- 50% on acceptance, invoiced in one click
Accepted by Grace Chen on 20 October 2026
QP-FB3K7R
A summer party for your team
We find the venue, book everyone, and run the night for you.
Grace, thanks for your call this morning
A hundred guests in late June gives us plenty of good venues, and I already have two in the West End in mind. Here is what I would do: plan the night, book the venue, food and band, and have two of us there to run it.
| Event planning and supplier booking 1 event × £1,950.00 | £1,950.00 |
|---|---|
| Venue, catering and live band 100 guests × £78.00 | £7,800.00 |
| On-the-day event managers 2 staff × £400.00 | £800.00 |
| Photo booth, three hours Optional, added 1 booth × £450.00 | £450.00 |
| Subtotal | £11,000.00 |
| VAT at 20% | £2,200.00 |
| Total | £13,200.00 |
| Deposit on acceptance | £6,600.00 |
The four tools in the film
All four come with one Raq.com subscription, which has over 75 tools in all.
-
Voice Calls
Answered Grace’s call on the business line, then recorded, transcribed and summarised it.
Professional plan and above, after an approval check. Calls are charged per minute.
About Voice Calls in Raq.com -
CRM
Keeps Grace’s details, the call and the quote together on one record.
About CRM in Raq.com -
Quotes & Proposals
Built the quote from Callum’s own prices and branding, and took Grace’s signature.
About Quotes & Proposals in Raq.com -
Invoice Generator
Made the deposit invoice from the signed quote. It takes card payments and chases late ones.
About Invoice Generator in Raq.com
Also useful for event planners
-
Project BaseOrganise project hubs with versioned notes, data tables, task board links, and team member roles.
-
Task BoardPlan work with kanban boards, time tracking, card dependencies, and a public intake form.
-
Team CommsReal-time team messaging with channels, voice calls, AI personas, and AI-powered search.
-
E-SignSend documents for electronic signatures with templates, bulk send, and a full audit trail.
You don’t need ChatGPT
Callum asks ChatGPT for the quote in the film. You can build the same quote yourself in Raq.com, from the same price list and branding. If you already use ChatGPT, Claude or another AI app, connect it and it can do the work for you.
Common questions
Does the AI receptionist give out prices?
Only if you tell it to. You write its greeting and instructions. In the film it takes the details and tells the caller Callum will send a quote.
Do callers know they’re talking to an AI?
Yes. It tells callers at the start that the call is recorded, transcribed and handled by an AI assistant, and they can say if they don’t want to carry on.
Can customers pay the deposit by card?
Yes, once you connect your Stripe account. Raq.com Invoice Generator puts a Pay now button on the invoice and sends reminders when one is overdue.
What does it cost?
One Raq.com subscription covers over 75 tools, with plans from $39 a month. Voice Calls needs the Professional plan or above and an approval check, and calls are charged per minute. See plans and pricing.
Try it on your next enquiry
Add your prices and logo, then send your first quote from Raq.com. Free trial, no credit card.
The business, people and prices in this film are made up for demonstration and privacy purposes. Every screen is real Raq.com.