Raq.com for architects
New clients usually start with a phone call about drawings for planning. Raq.com answers while you’re on a site visit and helps you send a fee proposal in your own branding that evening.
Free trial, no credit card. Voice Calls is on the Professional plan and above.
Rory’s day, from the call to the deposit
Pick a time to see that screen from the film, or play the film from there.
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10:42 Call answered
Marta rang while Rory was out on a site visit
Marta Kowalska asked for a quote to draw up a kitchen extension on the back of her Victorian semi in Morningside, which she thinks is in a conservation area. The assistant said Rory would send a quote today.
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Evening Quote asked for
That evening, Rory asked ChatGPT
Quote Marta Kowalska for her extension drawings from this morning’s call. Our standard fees, building warrant drawings as an optional extra, and a 25% deposit.
- Voice Calls Read this morning’s call from Marta Kowalska
- CRM Find Marta Kowalska
- Quotes & Proposals Read your standard fees
- Quotes & Proposals Create “Extension design for Marta Kowalska”
- Quotes & Proposals Add it to her CRM record as a quote, with Marta to sign
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19:12 Quote sent
Rory checked the quote and sent it
- Quote
- Extension design for Marta Kowalska
- Total
- £6,060.00 including VAT
- Deposit
- 25%, £1,515.00
Built from Rory’s own price list, in Rory Lindsay Architects’s logo and colours.
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19:15 Signed
Marta added the warrant drawings and signed
- Optional extra
- Building warrant drawings and specification, £2,750.00
- New total
- £9,360.00 including VAT
- Deposit
- £2,340.00
Marta ticked the extra and signed on her phone, and Rory was told straight away.
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19:16 Deposit invoice
One click made the deposit invoice
- Invoice
- INV-00058
- Amount
- £2,340.00
- Due
- 3 Nov 2026
Raq.com Invoice Generator takes card payments on the invoice and chases late ones.
The quote Marta signed
Raq.com Quotes & Proposals builds it from your own price list, with your logo and colours from Brand Guidelines. Customers open it on their phone, tick any optional extras and sign to accept.
- Prices
- From Rory’s price list, with VAT at 20%
- Optional extra
- Building warrant drawings and specification, ticked by Marta
- Deposit
- 25% on acceptance, invoiced in one click
Accepted by Marta Kowalska on 20 October 2026
QP-W2M7PD
Designing your kitchen extension
From a measured survey to your planning application.
Marta, thanks for your call this morning
In a conservation area the council looks closely at size and materials, even at the back of a house, so the drawings need care. Here is what I would do: survey the house, design the extension with you, then draw it up and make the planning application.
| Measured survey of the house 1 survey × £950.00 | £950.00 |
|---|---|
| Design options and planning drawings 1 stage × £3,450.00 | £3,450.00 |
| Planning application, submitted and managed 1 stage × £650.00 | £650.00 |
| Building warrant drawings and specification Optional, added 1 stage × £2,750.00 | £2,750.00 |
| Subtotal | £7,800.00 |
| VAT at 20% | £1,560.00 |
| Total | £9,360.00 |
| Deposit on acceptance | £2,340.00 |
The four tools in the film
All four come with one Raq.com subscription, which has over 75 tools in all.
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Voice Calls
Answered Marta’s call on the business line, then recorded, transcribed and summarised it.
Professional plan and above, after an approval check. Calls are charged per minute.
About Voice Calls in Raq.com -
CRM
Keeps Marta’s details, the call and the quote together on one record.
About CRM in Raq.com -
Quotes & Proposals
Built the quote from Rory’s own prices and branding, and took Marta’s signature.
About Quotes & Proposals in Raq.com -
Invoice Generator
Made the deposit invoice from the signed quote. It takes card payments and chases late ones.
About Invoice Generator in Raq.com
Also useful for architects
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Project BaseOrganise project hubs with versioned notes, data tables, task board links, and team member roles.
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Client PortalBranded external workspaces where clients view files, approve work, answer questions, and send uploads, all behind a magic link.
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File DropStore, search, and share files with AI-powered linking to your boards and projects.
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Time TrackerTrack work with a universal timer, review weekly timesheets, approve time and turn approved hours into invoice drafts.
You don’t need ChatGPT
Rory asks ChatGPT for the quote in the film. You can build the same quote yourself in Raq.com, from the same price list and branding. If you already use ChatGPT, Claude or another AI app, connect it and it can do the work for you.
Common questions
Does the AI receptionist give out prices?
Only if you tell it to. You write its greeting and instructions. In the film it takes the details and tells the caller Rory will send a quote.
Do callers know they’re talking to an AI?
Yes. It tells callers at the start that the call is recorded, transcribed and handled by an AI assistant, and they can say if they don’t want to carry on.
Can customers pay the deposit by card?
Yes, once you connect your Stripe account. Raq.com Invoice Generator puts a Pay now button on the invoice and sends reminders when one is overdue.
What does it cost?
One Raq.com subscription covers over 75 tools, with plans from $39 a month. Voice Calls needs the Professional plan or above and an approval check, and calls are charged per minute. See plans and pricing.
Try it on your next enquiry
Add your prices and logo, then send your first quote from Raq.com. Free trial, no credit card.
The business, people and prices in this film are made up for demonstration and privacy purposes. Every screen is real Raq.com.